Tag: Data Entry

Document Indexing Services

Data Entry Services

Document Indexing
When converting your paper documents into electronic document images it is vitally important to “index” the images so that you can retrieve them at a later stage, otherwise you are in no better a position than when you had a pile of paper in your offices. (Although you don’t have to look at them any more!)

Document Indexing is the electronic equivalent of manually writing information about the enclosed documents on the spine of a lever arched file. Having said that, because you can capture multiple indexes, it is possible to search for your documents in many different ways, which is simply impossible to do in a paper based system. For example, you could search for invoices received during April last year, or alternatively for all invoices that don’t have a PO number. It is this flexibility in retrieval that many companies claim is one of their primary benefits when implementing document imaging.

However, the quality of the index information can make or break a document imaging implementation. Get the data wrong and you almost certainly land up with a “lost” document (one that doesn’t get retrieved correctly). Consequently it is imperative to use a quality Data Entry Service like that of Scan4U Scanning Services to ensure it is handled correctly. By using the latest technology scanners and software, combined with our leading edge techniques and highly experienced data capture clerks, we guarantee a superior service that will provide accurate, speedy data that you can rely on.

We employ many different index verification methods, ranging from “blind double capture”, through manual and automatic capture and lookup techniques. All are designed to ensure that you get the right information attached to the right document, as quickly as possible, ensuring a smooth operation of your document imaging environment.

These and other data capture techniques are also used to extract as much of the data from the documents as is needed if you intend populating a database or back-end system with the data for computational, order filling or research purposes. This is also referred to as Forms Processing and is a key service we provide.

See what our previous customers have to say about us.

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Document Scanning Services Overview

An Overview of Our Document Scanning Services

Our production centre is quality orientated; taking pride in the images and files we produce for our customers, so you can be confident that you will get the best results possible.

You could need any or all of the possible scenarios described below:-

  • Document Scanning Services - Scanning & Indexing

    You may simply want to be able to look at an image of your document on your computer for reference only. Scan4U Scanning Services can scan your documents for you and return the images to you, together with the indexing metadata, on CD-ROM or other media. If required, Scan4U could host your documents on the web and provide access to your documents via a web-browser with password protection. Read more

  • Document Scanning Services - Data Entry

    Or, you may need to extract much of the data from the documents for populating a database or back-end system for computational, order filling or research purposes. This is also referred to as Forms Processing. Read more

    What about a combination of the above two scenarios? You may want to be able to have the data as well as view the images in support of the data.

  • Document Scanning Services - Outsourcing

    You may want to keep the scanning function in-house, yet have such a large backlog of data and forms to process/scan that you might require outside assistance from Scan4U to get you back up to date. Alternatively you may already have an internal system but at times you may simply need additional help. Scan4U Scanning Services can assist you. Read more

  • Document Scanning Services - Consulting

    Wanting to do your own scanning & archiving but having trouble figuring out what you should do? Don’t understand the differences between back scanning and forward scanning? Indexing and data capture? Document management and records management? Or even what the rules should be for retaining your paper documents? Scan4U Document Scanning Services can help you answer these questions.Read more

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Scanning Services

Our Document Scanning Services

  • You are in business for a specific purpose – to provide a service or product to other individuals or organisations. Information and Document Management is vitally important for your business, but they are not usually your specialty. Scan4U can help by becoming an “extension” of your business in order to perform your Scanning Services function for you.

    Document scanning allows you to become more environmentally friendly, cut costs, improve your workflows and modernise your company all at the same time. The recognised benefits of document scanning are endless, but at the very least having your documents scanned as images will massively improve your productivity.

  • Scan4U Scanning Services
  • The Benefits of Using Our Services

    • Improve Your Document Management
    • No More Lost Documents
    • Quick & Easy Retrieval of Documents
    • Backup Copies for Disaster Recovery
    • Reduce Your Courier Costs
    • Reclaim Storage Space
    • Meet Your Compliance Requirements
    • No Need for Expensive Equipment
    • No Staffing Problems
    • Quick, Accurate Service
    • Unique Money Back Guarantee
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